Auxiliary Jobs Board


Project Support Services Manager (PSSM)

$5,833.33 to $7,500.00

California State University, Long Beach Research Foundation
1250 Bellflower Boulevard
Long Beach, CA 90840
Posted: 10/18/2017

Job Description

The Office of Research and Sponsored Programs (ORSP) PSSM is a seasoned, experienced financial services professional with full understanding of industry practices, as well as, campus and Research Foundation (RFDN) policies and procedures. This role is critical in maintaining a compliant research administration organization primarily because of the involvement with post award financial and administrative compliance. This position fills an essential role in the ORSP sponsored programs compliance function by working on a wide range of issues including, but not limited to: financial reconciliation, payment management and development of ORSP workflow procedures.

ESSENTIAL JOB FUNCTIONS: Act as first point of contact for ORSP fund holders for administrative (financial and payroll) problem solving and policy/procedure interpretation and communication. Sub-recipient monitoring-Coordinate with Pre and Post award to conduct subrecipeint monitoring. Cost-match and reporting-Work with College and RFDN accounting to properly record/report cost match reporting and tracking requirements. Communications-Manage/coordinate the communication of information for fund users, such as new policies and procedures, year-end closing processes, etc. and disseminates information to fund users. Consults with University Managers to facilitate workflow and compliance between ORSP and the College/Department. Training-Manage/coordinate complex training activities and act as training resource for fund users. Ascertain training needs of ORSP client base. Manage, coordinate and arrange for specific training activities for clients. Provide individual or group training for clients by conducting seminars, orientations, “How To…” sessions and Data Ware House reporting. Property Custodian-Coordinate with Departments and University Property Management to transfer title of acquired equipment from the RFDN to University. Campus Services-Responsible for authorizing expenses to a given chargeback provider (i.e., telephone, mail, Print Shop, Copier, Facilities, etc.). Procurement Card (P-Card)-Analyze, reconcile and submit P-Card holder’s monthly summary of charges. Fund Oversight-Have advanced knowledge of Data Warehouse reporting. Review assigned funds monthly to ensure the accuracy of fund revenues and expenses. Perform complex financial data analysis, as needed. Run a variety of financial reports for the fund user, including monthly project reports. Help PIs read, understand and reconcile their reports. Responsible for preparing journal entries/cost transfers as part of the reconciliation process. Work collaboratively with Grants and Contracts Administrators (GCA) to assist fund owners with financial projections, analysis or reconciliation of their funds. Train end users on running reports. CFS Annual Security Audit-Provide annual confirmation that each fund user has the appropriate level of security access for their assigned fund(s). Human Resources/Payroll-Provide guidance to supervisors in the interpretation and implementation of HR hiring and payroll policies/procedures including, but not limited to: faculty/staff release time, additional employment, RFDN direct hires and independent contractors, timecard/reporting form submission, volunteer requirements, etc. Direction/Supervision-Direct/supervise day-to-day duties of the OSRP Faculty Liaison staff member which include, but are not limited to: processing reimbursements for travel, hospitality, P-Cards, payments for goods and supplies, etc. Ensure work completion within schedule and constraints. Other duties as assigned.

EDUCATION, SKILLS AND ABILITIES: Bachelor’s Degree; or, 2 years progressively responsible, professional experience in a research education services function within an institution of higher education or RFDN or closely related experience; or, any combination of job related to education. Grant and contract experience preferred. Ability to perform financial analysis, clearly and effectively express ideas both orally and in writing; ability to communicate and interact with diverse groups. Must be organized, have strong computer skills including knowledge of Microsoft Office and must be highly proficient in Excel; previous experience with People Soft accounting software; (experience with the CSU People Soft financial software and Data Warehouse preferred); able to accommodate flexible scheduling during audit and/or deadline periods.

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Contact Information

Rhonda Jensen