BUSINESS OPERATIONS MANAGER

GENERAL STATEMENT:
The Business Operations Manager is a position with the Donald P. and Katherine B. Loker University Student Union, Inc. (LSU.) The incumbent will be an exempt, full-time staff employee and will adhere to the rules, regulations and employment standards established by the LSU.
Under general supervision by the Assistant Director (Business and Commercial Services), the Business Operations Manager has primary responsibility for the accounting and payroll activities of the Student Union. These responsibilities include managing accounting and payroll service providers, AP/AR transaction processing, purchase order processing, and serving as custodian for petty cash. Responsibilities also include serving as payroll timekeeper, responding to payroll inquiries, and supporting audits and financial statement reporting. The Business Operations Manager supports business process development, budget review, fiscal policy development and ensures compliance with GAAP and GASB standards. In the absence of the Assistant Director (Business and Commercial Services), the incumbent assumes duties necessary to ensure business continuity and accurate and timely financial reporting.

TYPICAL DUTIES AND RESPONSIBILITIES:
Under general supervision of the Assistant Director (Business and Commercial Services), the incumbent will perform a variety of functions, including but not limited to the following:

40% General Accounting – Responsible for the day-to-day processing, monitoring, and recording of accounting transactions. Serves as primary contact with accounting and payroll services provider. Prepares AP/AR invoice documents for timely and accurate processing including but not limited to purchase orders, payment requests, deposits, and collections. General ledger responsibilities include ensuring exact account coding, preparing related journal entries, reconciliation of accounts, and preparation of a variety of financial reports. Resolves internal and external inquiries concerning invoice status, discrepancies, and account balances. Ensures all transactions post to the proper account and assists with month-end closing. Reviews corporate card reconciliation reports and ensures proper coding and approvals. Maintains, replenishes, and distributes petty cash according to the petty cash policy. Maintains proper internal controls and segregation of duties. Files, maintains, and distributes transaction documents, records, and reports.

20% Purchasing – Responsible for the processing of purchase order requests in accordance with the purchasing policy. Ensures all supporting documentation is complete and fully executed including quotes, bidding documents, contracts, and insurance, prior to processing. Monitors purchase orders and ensures they are closed timely and properly. Confirms item receipt and/or services rendered satisfactorily prior to processing purchase order payment. Maintains, replenishes, and distributes petty cash according to the petty cash policy.

20% Unit Lead – Responsible for the development and leadership of employees necessary to carry out business and commercial operations and ensures compliance with policies and procedures. Ensures compliance with GASB and GAAP. Manages contracts and relationships for accounting and payroll service providers and is responsible for ensuring contracted deliverables are met.

15% Payroll Timekeeper – Serves as primary contact for payroll related matters. Responsible for the review of timecards in preparation for approval at the end of each pay period. Aids with troubleshooting discrepancies and resolves problems. Responsible for the development and implementation of training resource materials.

5% Other Duties as Assigned – Attends meetings. Represents the Assistant Director (Business and Commercial Services) at meetings. Assists in the development of business and commercial services, continuous improvement, and strategic planning including the development of goals, and objectives. Performs other duties as assigned.