Under the general direction of the Director of Business Development and Contract Housing, provides planning and management of commercial and selected other real estate owned or administered by Aztec Shops.
ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:
NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMMERCIAL REAL ESTATE MANAGEMENT SDSU MAIN CAMPUS:
The Associate Director is part of a team that manages all aspects of the relationship between Aztec Shops and commercial tenants on the San Diego State University (SDSU) main campus. Commercial tenants include selected restaurants, stores, bank branches, ATMs and cellular sites numbering more than 25 individual agreements as of January 2022. Under the direction of the Director Business Development and Contract Housing, the position performs various activities including but not limited to:
Planning the tenant mix to ensure it matches the needs of the campus while positioning the tenants for long-term success.
Preparing annual budgets for commercial properties.
Acting as the main point-of-contact for potential tenants.
Supervising activities of commercial real estate brokers under contact to Aztec Shops.
Negotiating, preparing and executing commercial leases and associated documents, working with Shops’ brokers and outside legal counsel as necessary.
Assisting tenants in obtaining any agency approvals necessary to open and operate in Aztec Shops-controlled facilities.
Facilitating and auditing expenditures of negotiated Tenant Improvement allowances.
Acting as the main point-of-contact for existing tenants including for after hours emergency calls.
Maintaining a Master Rent Roll and providing direction to Financial Services in the preparation of invoices.
Overseeing the collection of tenant rents and, where necessary, creating payment terms, issuing default notices and supervising evictions.
Supervising regular property inspections inside and out to make sure tenants comply with fire/life/safety regulations and agreed upon standards of upkeep.
Responding in a timely and courteous manner to problems and requests of tenants.
Requesting service from maintenance staff and vendors.
Reviewing costs to identify potential savings.
Following up on suggested solutions to ensure tenants’ needs are met.
Supervising Common Area Maintenance (CAM) expenses, auditing costs and reconciling CAM charges.
Gathering and maintaining insurance documents from tenants and vendors.
Acting as the liaison between tenants and other occupants of shared buildings.
Maintaining lease, CAM and property files in Aztec Shops’ hard-copy and electronic systems and updating files as necessary.
Maintaining all necessary tenants, files and records.
Developing proficiency in relevant software for better property management.
Supervising work of part-time Property Manager position to support activities listed above.
COMMERCIAL REAL ESTATE MANAGEMENT – SDSU MISSION VALLEY CAMPUS:
San Diego State University is in the early development phase of its new 166-acre Mission Valley Campus. Acting as the Master Tenant for approximately 95,000 square feet of additional retail space scheduled to come online during the next eight years, Aztec Shops will add more than 40 tenants to its active list. The Associate Director is an important member of the team that will curate the retail tenant mix to ensure long-term success and maximum revenue from the retail developments. In addition to the tasks above, the integration of new construction adds the following responsibilities:
Understanding subtenant technical specifications to evaluate whether they can be accommodated in planned developments.
Reviewing developer plans (schematics, design drawings and construction drawings) to ensure technical specification of subtenants are met.
Acting as the liaison between developers and subtenants during and after construction.
Developing and implementing marketing plans for the campus retail.
Developing and implementing signage plans and specifications in conjunction with developers.
Creating synergy between the retail development and the neighboring stadium, innovation district, hotel and residential sites.
Works to advance the interest of Aztec Shops through being an active member of the university community.
Remains current on changes within the regulatory, economic and competitive environment which may affect the organization.
Supports cross-divisional cooperative programs.
Develops and maintains working relationships with customers, co-workers, vendors, student organizations, faculty, staff and university personnel.
Responsible for ensuring continued compliance with all local, state, federal health, safety and employment laws and regulations.
MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
The minimum requirement for applicants is a Bachelor’s degree; plus at least 5 years related experience in commercial property management or equivalent combination of education/training and experience.
Must be computer literate with knowledge of Microsoft Office products. Strong communications, organizational and time management skills, detail oriented and accurate, self-directed, and problem solving are required.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives.
Requires the ability to read, comprehend, analyze, and interpret general business information, governmental regulations, and technical/trade journals. Requires the ability to write reports and communicate effectively using telephonic, written, and electronic means. Requires the ability to effectively and respectfully present information one-on-one, small, and large group situations to customers, management and employees of the organization.
Requires the ability to calculate figures and amounts such as probability and statistical inference. Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Must be able to read and interpret financial data.
Ability to define problems, collect data, establish facts, draw valid conclusions and develop solutions/strategies. Ability to interpret an extensive variety of information or instructions with several undefined and some concrete variables. Requires good analytical, quantitative skills, organizational and management skills.
Must be able to utilize a computer. Requires the ability to use a variety of office machines and equipment.
Must be able to operate office equipment such as computers, copy machines, and fax machines. While performing the duties of this job, the employee is frequently required to sit; handle objects; keypad or papers and books. Employee is occasionally required to stand, walk/move.. Must be able to move, lift or carry heavy objects or materials up to 10 pounds. Specific visual abilities required by this job include close vision, peripheral visions, distance vision, and color vision for extensive reading and interpretation of reports and documents.
Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.
WORK CONDITIONS AND HAZARDS:
Work is regularly performed in a traditional office setting. The noise level in the work environment is usually low to moderate. May work outdoors in a limited capacity; exposure to varying weather conditions, dust, and allergens, work temperatures and noise.
BACKGROUND CHECK INFORMATION:
A background check must be completed satisfactorily before any candidate can be offered a full-time, part-time non-student, or sensitive student position with Aztec Shops Ltd. Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Aztec Shops employees who apply for the position. Aztec Shops Ltd. complies with all applicable federal, state and local laws, including fair employment practices and equal employment opportunity, when conducting background checks.
Must comply with all SDSU COVID-19 policies and procedures.
Aztec Shops, Ltd. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, ancestry, national origin, religion, creed, age, disability (mental and physical), sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information (GINA), marital status, and military and veteran status.
Aztec Shops, Ltd. is also committed to promoting a diverse, equitable and inclusive workplace culture. Our organization embraces the many dimensions of diversity that make individuals unique and harness a variety of perspectives in order to create better outcomes that will benefit everyone.
To apply for this job please visit cta.cadienttalent.com.