Under the general supervision of the Associate Director of Business and Finance, the Budget Analyst assists with budget development and preparation, monitors and reconciles financial transactions, and provides administrative support for the Director and other administrative staff.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
Assist with departmental capital and operating budget development process.
Assists with reconciling departmental budget transactions.
Assist AD Business and Finance with preparation of financial forecast reports and updates.
Supports departmental staff with preparation of annual rental rates and reserves balance requirements.
Assist AD Business and Finance with preparation of monthly Key Performance Indicators (KPI) review.
Maintain records of service contracts and assist with coordination of renewal and solicitation.
Prepare all department purchase requisitions.
Order, check-in, and distribute office supplies.
Process payment for all supplies, services, and reimbursements.
Process payment of all department procurement cards on a monthly basis.
Make travel arrangements, prepare required paperwork, and process travel claims.
Work with Human Resources personnel to manage payroll needs for student staff.
Audits and reconciles all housing and meal plans debits/credits after posted in CMS. Audits and reconciles all meal plans in PCS in comparison to HMS and CMS.
Maintain payroll records and track student assistant hours for the evaluation process.
Provide administrative support for AD Business and Finance and other administrative staff for creating and processing purchase requisitions and reconciliation of p-cards as necessary.
Interact with other campus agencies on behalf of the department.
Update and maintain professional and student staff’s meal plan concessions and other compensation using the CBORD (PCS) system.
Provide support for student accounts including but not limited to housing debits/credits, meal plans, key charges, facilities damage and repair charges, and accounts receivable.
Promotes and maintains an atmosphere of excellent internal and external customer service within the department and campus community.
Performs other duties as assigned by the AD for Business and Finance.
Performs other duties as assigned.
PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical office environment with standard equipment and tasks. Position is required to work at a computer/video display terminal and desk for extended periods of time (6-8 hrs/day). May require travel between campus offices and off-campus locations. This position also requires sitting, standing, bending, pushing, pulling, talking and using manual dexterity, eye-hand coordination. Ability to lift 5-10lbs.
Work Location: CSUMB Main Campus, Building 12, 100 Campus Center, Seaside, CA
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the methods and procedures for providing or performing a variety of functions and services in support of the operations of an organization and the knowledge of the relationships of these functions to other administrative functions. Ability to communicate clearly, concisely and effectively, both orally and in writing to include reports, and correspondence related to the program. Working knowledge of budget policies and procedures. Experience with budget monitoring and development. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make constructive recommendations for modifications or improvements of methods, procedures, techniques, equipment or programs. Excellent administrative and organizational skills with the ability to simultaneously coordinate and implement a variety of activities using sound and independent judgment. Demonstrated ability to maintain a high level of attention to detail in complex projects. Ability to work independently and in consultation with other staff, to analyze specific problems/situations, identify issues, and develop creative solutions. Tolerance for ambiguity and complex situations, ability to work under pressure. Ability to organize and manage time effectively and efficiently.
Ability to perceive what needs to be done and exercise initiative to set priorities and to proceed until projects or tasks are completed. Demonstrated ability to act with sensitivity and diplomacy in response to the needs of students and staff, resolve conflicts and defuse emotionally charged situations. Ability to work in a multicultural environment, and to gain cooperation from a wide spectrum of individuals, including students, parents, faculty and staff. Strong interpersonal skills, tact, discretion, sensitive handling of confidential information and a strong commitment to excellent customer service.
Advanced fluency in using various standard office software packages such as Microsoft Word, Excel, and PowerPoint. Demonstrated technical literacy with electronic mail, mail merges, data entry, electronic scheduling, and internet communication software. Ability to work in an occasional high-pressure environment. Ability to operate a wide variety of office equipment and independently troubleshoot problems. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily.
Education and Experience:
Equivalent to four years of progressively responsible clerical experience which involved monitoring and coordinating administrative work through a system of internal procedures and internal controls to ensure the efficient operation of an organization.
Equivalent to bachelor’s degree from an accredited college or university in business administration or related field AND One year of professional clerical/ administrative work experience.
Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Experience with University systems including CFS and CBORD (PCS), and experience in student housing at the university level. Experience supervising students and/or professional staff. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
SALARY AND BENEFITS
Competitive Salary: Earn market-competitive pay of $27-$30 per hour, annualized to $56,160-$62,400.
Subsidized Housing: Employee rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer.
Health Insurance: We prioritize your well-being with our comprehensive health insurance program.
Retirement Plan: Secure your future with our 403(b) Retirement Plan. We offer an exceptional 10% employer contribution with 100% immediate vesting.
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