Educational Advising Specialist, Upward Bound
University Corporation at Monterey Bay
Salary: $24.00 Hourly
Job Number: 2025-00012
Location: Various Field Locations (see posting)
Department: Early Outreach Support Pgms
Description
Educational Advising Specialist EOSP/Upward Bound
This is an hourly, full-time (40hrs/week), 12 months benefited position dependent upon continued grant funding.
Priority Screening Deadline: April 7, 2025, all positions are open until filled
The University Corporation at Monterey Bay (“Corporation”): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University.
The University: California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.
The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach – possibly the world’s most famous golf course, it’s easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.
DEPARTMENT/PROGRAM SUMMARY
TRIO Upward Bound (UB) is a federally funded program designed to increase the college participation of low- income and potential first-generation college-bound students. TRiO UB is designed to encourage participants to complete high school and continue their education at the post-secondary level by offering academic support, informational workshops, guidance, motivation and advocacy to program participants, their parents and target schools. The program provides required and permissible services as expressed in federal legislation/regulations. CSUMB is proud to host two TRiO Upward Bound (UB) grants, supporting 4 high schools in Monterey and Santa Cruz counties.
The programs consist of an Associate Director, two Educational Advising Specialist, an Administrative Assistant person, and a team of undergraduate student Educational Advising Assistants, Mentors, and Tutors. As part of the Pre-College Programs TRiO UB and other educational equity programs provide the campus and target schools with retention and support services for participants.
POSITION SUMMARY
The Educational Advising Specialist, under the supervision of the Associate Director for UB, is responsible for representing CSUMB Upward Bound at assigned target schools via weekly school visits, community and college events and during scheduled program activities and services. The Advising Specialist will also be responsible for conducting recruitment and submitting recommendation of potential participants; providing academic career, college, financial aid advisement, and assisting high school senior participants with the college admissions and financial aid process. During the summer, the advisor is responsible for providing guidance to and supervision of participants in a six-week residential program.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
• Assist in the planning, implementing, supervising, and evaluating project activities.
• Establish and maintain effective communication with all staff, students, parents, and partners.
• Develop and conduct individual and small group counseling services and academic, career, college and financial workshops for program participants and their families.
• Participate in the recruitment process by interviewing, evaluating, and selecting eligible participants.
• Work closely with Associate Director to recruit, hire, supervise, and evaluate UB tutors/mentors.
• Organize social, cultural, and recreational activities and field trips during the summer and academic year, including college visits & senior retreats.
• Provide residential support during six-week residential summer program..
• In conjunction with the Associate Director and instructors, plan summer curriculum.
• Consult with participants, high school teachers, and UB liaison to monitor participants’ progress.
• Maintain appropriate records to ensure compliance with grant regulations and reporting requirements, and to facilitate program evaluation.
• Contribute and assist with the preparation and submittal of Annual Performance Reports to U.S. Department of Education and other reports required by the Corporation and/or CSUMB.
• Provide the Associate Director regular oral and written progress reports.
• Serve as liaison to the campus target schools, community agencies, and general public.
• Handle sensitive and/or confidential documents and information where judgement and discretion are essential.
• Ensure confidentiality of all program records and other sensitive information.
OTHER FUNCTIONS
• Promote and maintains an atmosphere of excellent internal and external customer service within the program and campus community.
• Atten workshops, conferences, and advisory meetings as needed.
• Performs other duties as assigned.
PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.
WORK LOCATION
• On-Site Position
• Work Location: Upward Bound grant schools (Watsonville High School, Pajaro Valley High School) and University Corporation at Monterey Bay office located at 8 Upper Ragsdale Drive in Monterey
KNOWLEDGE, SKILLS, AND ABILITIES
Demonstrated courtesy, tact, and discretion in dealing with numerous members of the professional and academic communities. Demonstrated ability to communicate effectively with people of diverse backgrounds. Demonstrated sensitivity and the ability to relate to the needs of economically and educationally disadvantaged youth and parents. Demonstrated ability and skill in speaking to large groups. Knowledge and experience in developing and maintaining effective working relationships with a variety of individuals, community agencies, universities, parent, personnel in junior/senior high schools. Ability to interpret and apply program rules and regulations; ability to use initiative and resourcefulness in planning work assignments. Ability to work independently and to take direction effectively. Ability to prepare oral and written reports and comments that are clear, comprehensive, and concise Possess professional writing and public speaking abilities; computer experience; ability to manage multiple projects/tasks and adhere to deadlines. Must be highly motivated, flexible and have the ability to work in various educational settings.
Qualifications
MINIMUM QUALIFICATIONS
Education and Experience:
• Bachelor’s degree in Education, Social Sciences, College Student Personnel or closely related field required.
• Experience working with low-income, first-generation college bound students; experience working with high school students from diverse backgrounds.
• Experience in providing workshops and educational activities to large and diverse groups.
DESIRABLE QUALIFICATIONS
• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Special Conditions of Employment
SPECIAL CONDITIONS OF EMPLOYMENT
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act https://calcivilrights.ca.gov/fair-chance-act/.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity, or national origin. Consistent with California law and federal civil rights laws, The University Corporation at Monterey Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin.
Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The University Corporation at Monterey Bay complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy.
We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are “at-will” employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
Sensitive Positions – This position has been designated as a sensitive position with:
• responsibility for the care, safety and security of people (including children and minors), animals and CSU property
FERPA:
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
Clery Act:
• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
• Work in a campus police or security department
• Are responsible for campus security
• Are designated as the contact for reporting criminal offenses
• Have significant responsibility for student and campus activities
Special License or Certifications and Conditions:
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
• May require occasional evenings and/or weekend work.
Questions can be sent to: mailto:hr_corporation@csumb.edu.
SALARY AND BENEFITS
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Our salary schedule is available https://csumb.edu/corporation/personnel/.
The hourly hiring range for this position is $24. Classification: Grade 3, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our https://csumb.edu/media/csumb/section-editors/university-corporation/Benefits-at-a-Glance-2025.pdf https://get.adobe.com/reader/ for details about sick time, vacation, and holidays.
The Corporation also offers access to CSUMB’s Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com
How to apply:
All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.
To apply, please visit https://apptrkr.com/6097768
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