Open Until Filled. Priority Screening Date: June 28, 2023.
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
The Otter Student Union (OSU) provides facilities, programs, services, activities, and meaningful leadership & employment opportunities that promote campus life. Funding support for OSU operations is generated from student fees. The Otter Student Union (OSU) is a 501(c)(3) nonprofit corporation and operates as a legally separate entity from California State University, Monterey Bay (CSUMB). Although a legally separate entity, the OSU is a fully integrated part of the CSUMB campus. The Otter Cross Cultural Center (OC3) is a unit of the OSU.
Examples of DutiesPOSITION SUMMARY
Under the general supervision of the Associate Director of the Otter Student Union (OSU) and the overall direction of the OSU Board of Directors, the Operations Specialist will have functional responsibility for the Otter Student Union (building 552) and Black Box Cabaret (BBC, building 81) including the day-to-day operation (maintenance and custodial), as well as some responsibility for scheduling and event support. The Operations Specialist also assists the Associate Director in tenant relations and coordinates student employee hiring, training, evaluation, and scheduling for up to 25 student employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinates and monitors all aspects of the functional operations and management of the BBC and Otter Student Union including: maintenance and upkeep, customer service, the information desk, game room, inventory, service requests, improvements and renovations, tenant support, space assignments & allocations, and on-site supervision of events. Assist clients with the planning of various events and activities including meetings, workshops, ceremonies, and banquets. (30%) Creates and maintains relationships with appropriate individuals and departments on campus, ex: Facilities, University Police, Student Engagement & Leadership Development, custodial services, dining services, and University Affairs, Ceremonies, and Events. (10%) Provides guidance and leadership for operations student assistants.
Designs, plans, and coordinates all recruitment, hiring, orientation, training, leadership development, and evaluation materials for operations student staff. Manages student staff scheduling. Promote and develop student leadership and development in a diverse community through individual and group meetings.(30%) Responsible for communicating OSU services and resources to recognized student organizations. Additionally, responsible for recognized student organization room scheduling process, to include event support coordination (ex: room set-ups, transitions, audio/visual equipment and staffing) for BBC and Otter Student Union. (20%)
Serves as the building manager for the BBC and Otter Student Union, including acting as the emergency and safety coordinator; and ensures compliance with the Injury & Illness Prevention Program (IIPP). (10%)
Proposes and facilitates solutions for internal department constituents. This includes issues around safety and security, building inventory management, staff training and general operations. Recommends policies and procedures to address a wide range of services. Supports tracking and reporting of facility utilization, events, and other services.
Actively participates in department meetings, training programs, collaborations, retreats and planning sessions. Attends seminars and conferences to maintain program and professional development.
Promotes and maintains an atmosphere of excellent internal and external customer service.
Maintain and coordinate furniture layout, allocation and resetting for non-event spaces.
Performs other job-related duties and special projects as assigned.
PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull moderate to heavy amounts of weight (with assistance); to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; to effectively deal with conditions of nature as work requires supporting indoor and outdoor events/spaces.
Work Location: CSUMB Main Campus, 100 Campus Center, Seaside, CA
KNOWLEDGE, SKILLS, AND ABILITIES
Ability to: The incumbent will demonstrate the ability to independently plan, organize and coordinate projects with competing work demands; work quickly and with a high degree of accuracy adopt effective courses of action; ability to carry out a variety of professionally complex assignments without detailed instructions; ability to interpret and evaluate descriptions and explanations of problems, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; ability to anticipate problems and address them proactively; and to develop and maintain accurate budgetary reports.
Specialized skills: technical skills associated with standard University Union/Student Center operations, governance and organization. Strong skills related to group facilitation and training, individual and group advising, supervising students, and student leadership development. Experience with 25Live and student organization management software programs and/or ability to quickly understand and learn new software. Experience with custodial work or maintenance work is a plus.
Experience: Possession of this knowledge and ability is typically demonstrated through the equivalent of two years of professional experience in facilities management, custodial, or in a related field; experience should give evidence of competence and indicate the potential for further growth. An associate degree in a job-related field may be substituted for one year of professional experience.
Education: Equivalent to a high school diploma and professional experience in areas related to facilities management or custodial. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required experience on a year-for-year basis.
Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Previous facilities management experience. Ability to remain calm under pressure and to multitask in a fast paced environment. Excellent written and oral communication skills, presentation and facilitation skills, time management and interpersonal skills; group facilitation and training skills, individual and group advising and student leadership development skills. Excellent human relations skills; strong conflict resolution skills; and organizational skills with strong attention to detail. Strong personnel, supervision, and budget management skills. Demonstrated knowledge of California State University policies, executive orders, and Title 5. Technical fluency with Microsoft Office Professional Suite, Oracle-PeopleSoft/CSU Common Management System or equivalent baseline system; Internet and intranet browsers, and Google mail and calendaring programs.
SPECIAL CONDITIONS OF EMPLOYMENT
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are “at-will” employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
Sensitive Positions – This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property.
This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
Work in a campus police or security department
Are responsible for campus security
Are designated as the contact for reporting criminal offenses
Have significant responsibility for student and campus activities
Special License or Certifications and Conditions:
May require occasional evenings and/or weekend work.
Questions can be sent to: firstname.lastname@example.org.
Compensation and Benefits:
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Our salary schedule is available here.
The hourly hiring rate for this position is $25.88. Classification: Grade 4, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide (Download PDF reader) for details about sick time, vacation, and holidays.
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com
How to Apply:
All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply for this job email your details to email@example.com