Post Award Grants Analyst III (Lead)

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The University Corporation at Monterey Bay is a non-profit institution related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

Under the general direction of the Post-Award Manager, the Lead Grants Analyst serves as the prime contact and provides lead work direction to other professional or administrative staff with matters of significant and unique complexity relating to the fiscal, administrative, and regulatory management of grants, contracts, and sponsored programs. This position works closely with the Post-Award Manager and serves as backup during absences or as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

• Provides post award administrative support including, account establishment, expenditure approvals, financial detail, and reporting requirement information. Monitors for allowability on contracts, internal controls, and compliance management.
• Participate in award set-up meetings with the principal investigators and pre-award Sponsored Programs Office to gain a full understanding of the criteria and requirements necessary to manage each award.
• Assists Post-Award Manager with the development and implementation of post-award operational and administrative policies.
  Enter journal entries and budgets and coordinate monthly analysis of variances in indirect cost allocations.
• Setup and monitor Cost Share, including maintenance of cost share effort by semester.
  Facilitate Post Award open office hours, training, and workshops for the department and campus community.
• After evaluating a wide variety of financial and administrative issues formulate alternative solutions and make recommendations for changes.
• Advises Principal Investigators (PIs) and project administrative support on specific agency requirements and guidelines to assist in the financial and compliance oversight of the sponsored research projects.
• Ensure compliance with Federal regulations, University and Corporation policies, and other contractual requirements.
• Provide financial reports to Principal Investigators and other responsible parties as needed/requested.
• Monitor over/under-spending on projects and notify responsible parties of any issues.
• Assist with agency and accounting audits of grants and contracts and the preparation of the annual HERD survey. Provides guidance to Post Award staff as the need arises.
• Supports hiring, training, motivating, and evaluating staff members. Supports developing, implementing, improving, and enforcing, policies, and department controls to increase accuracy and efficiency.
• Coordinate with various campus departments regarding documentation of sponsored projects and make sure departments are processing such documents appropriately. Assist and serve as the back-up to the Post-Award Manager as needed.

OTHER FUNCTIONS

Promotes and maintains an atmosphere of excellent internal and external customer service and positivity within the accounting department and the campus community.
Assists in other areas of Auxiliary Accounting as needed.
Performs other duties as assigned.
WORK LOCATION

Hybrid Position75% minimum in-office/on-site following the initial training period.
Position location may change based on CSU expectations and department needs.
Work Location: 8 Upper Ragsdale Drive, Monterey, CA
KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of financial record-keeping methods, procedures, and practices. Working knowledge of governmental accounting methods and related laws, rules, and regulations. Technical and working knowledge of government regulations, cost principles and administrative requirements applicable to contracts and grants, including, but not limited to, FAR, CFR, and other research compliance requirements. Knowledge of and ability to apply appropriate regulations to specific grants. Familiarity with F&A costs, assessing these costs, and verifying F&A cost rate calculations. Ability to analyze and interpret accounting data, and prepare clear, accurate financial reports. Ability to utilize problem-solving techniques in finding solutions to complex problems. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to make sound decisions and recommendations regarding grant budget activities. Ability to communicate effectively, both orally and in writing. Ability to set priorities and meet deadlines. Ability and dedication to providing high-quality customer service. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups. Demonstrated skill and ability to train, provide direction, and supervise staff.

SPECIALIZED SKILLS

This position requires a significant emphasis on customer service, financial monitoring, forecasting, understanding, interpretation of complex federal regulations, and internal policies and procedures. Experience with personal computers including word processing, spreadsheets, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.

MINIMUM QUALIFICATIONS

Education and Experience:

Equivalent to a Bachelor’s degree and 5 years of contract and grant administration or work experience at an institution of higher education or an equivalent combination of education and experience.

DESIRABLE QUALIFICATIONS

Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Working with Federal/State grants and contract administration preferably in Higher Education and knowledge of Federal/State grants and contract regulations, highly desirable. Experience using PeopleSoft and supervisory experience is preferred.

Special Conditions of Employment

 The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position. 

 This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

 The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.

 Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California