Post Award Grants & Contracts Manager

OPEN UNTIL FILLED
POSITION SUMMARY: 

Under the general direction of the Controller, the Post Award Manager oversees and directs the work of the Post Award staff to ensure compliant financial management of the University Corporation’s sponsored project activities. The Manager provides problem resolution, guidance and training for comprehensive sponsored and non-sponsored award management, compliance, and reporting. The Manager interprets the regulations and guidelines of multiple sponsors and funding agencies with complex and broad award requirements to ensure accurate and timely financial oversight and reporting, leading efforts to balance the minimization of compliance risks with the Corporation’s goals and mission.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to. the following:

• Oversee and direct Post Award personnel, including recruiting, selecting, training, scheduling, development, and performance evaluation, recommending merit salary increases and disciplinary action, as required.
• Oversee all audit and compliance functions related to the accounts for which Post Award is responsible (i.e., sponsored projects, service centers, and other sponsored accounts), including policy and procedure development and review, regulatory compliance, and audit coordination.
• Oversee and responsible for prudent cash management of Post Award accounts which include invoicing and drawdowns to maximize cash flow within regulations and accounts receivable collection follow-up.
• Oversee the fiscal and accounting analysis and compliance review of sponsored project, service centers, and other sponsored accounts
• Oversees post award operations from notice of award and initiation of projects through contract completion and closeout. Oversees preparation of financial reports and billings for sponsored projects; monitors compliance with applicable terms and conditions and policies and procedures. Interfaces with Sponsored Programs Office (Pre-Award), Principal Investigators, and sponsors to ensure terms and conditions are acceptable to the Corporation.
• Partner with Sponsored Programs Office (Pre-Award) to visualize and improve policies and processes. Assess customer business needs and formulate recommendations.
• Responsible for monitoring federal, state, local and agency regulations and assuring that Corporation sponsored project policies and procedures are compliantly managed.
• Responsible for the coordination, submission, and acceptance of the Corporation’s Facilities and Administration Rate.
• Responsible for departmental policy development and review, as well as testing of post award administration processes and procedures, including but not limited to time and effort reporting, cost sharing documentation and reporting, certification of compliance requirements, and sub-recipient monitoring.
• Develop, recommend, and implement approved Corporation policies and procedures relating to the post award administration of sponsored projects, ensuring that work processes are efficient and such programs are compliant with applicable federal, state, sponsor, Corporation, university and CSU system regulations.
• Serves as primary liaison to coordinate and respond to audits: single audits, NSF audits, CSU audits, risk assessments, and other sponsor inquiries. Develops corrective action plans to address findings and management recommendations and ensures that such plans are documented, implemented, and regularly reviewed.

Advises and provides training related to sponsored programs administration and fiscal procedures to Principal Investigators and members of the campus community.

OTHER FUNCTIONS

• Promotes and maintains an atmosphere of excellent internal and external customer service within the accounting department.
• Assists in other areas of Auxiliary Accounting as needed

PHYSICAL WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

WORK LOCATION

• Hybrid Position: 40-60% minimum in-office/on-site following the initial training period; subject to change based on business need. Work Location: 8 Upper Ragsdale Drive, Monterey, CA

Knowledge, Skills, and Abilities 

Ability to plan, direct, and evaluate the work of the department with sound business and accounting acumen.
Demonstrated experience with financial accounting or financial grants management. Demonstrated ability to analyze, interpret and apply federal, state, sponsor, Corporation, University and CSU system policies and regulations. Ability to analyze data and make accurate projections with the ability to compile, write and present reports, workshops, and training sessions in a clear and effective manner. Excellent written and verbal communication skills, with high attention to detail. Must be able to communicate professionally, openly, and effectively with constituents internal and external to the campus community, with the ability to identify and understand questions and provide helpful responses for problem resolution. Excellent computer skills with demonstrated advanced proficiency using standard office software programs, including word processing, spreadsheet, database management, email, and calendar. General knowledge and ability to use the internet (i.e., websites, email, online report submission, document uploads, and other electronic research tools).
Demonstrated experience providing lead work direction and training others on new skills and procedures.
Demonstrated ability to perform complex, highly responsible and confidential duties.

Qualifications:

Equivalent to a Bachelor’s degree from an accredited four-year university with a major in business or public administration, or a closely related field AND seven (7) years of progressively responsible experience in sponsored research administration, fiscal compliance and audit management, or a combination of these areas, and three (3) years supervisory/lead experience; OR a combination of education and experience which provides the required knowledge and abilities. Equivalent to a graduate degree in a related field may be substituted for up to one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Strong background in fiscal management and accounting required.

Special Conditions of Employment: 

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. The University Corporation at Monterey Bay will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Corporation employee who was conditionally offered the position.

The Corporation expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrating appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California. All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions. University Corporation at Monterey Bay positions are “at-will” employment.  Out-of-State Employment: The University Corporation, as part of the CSU system closely aligns with CSU policies. As such, University Corporation requires all employees upon the date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. CSUMB is a smoke and tobacco-free campus.

CSU Vaccination Policy:

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.  The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system-wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Sensitive Positions – This position has been designated as a sensitive position with:

Authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances. Access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff, or alumni that is protected, personal, or sensitive as defined in the CSU Information Security Data Classification Standards.

FERPA:

This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.

May require occasional evenings and/or weekend work.
Questions can be sent to: hr_corporation@csumb.edu.