Accounting Assistant II (Accounts Payable)
Business Services Division
SALARY: Full range: $3,430-$5,145 per month; Anticipated hiring range: $3,430-$4,717 per month
TYPE: Full-Time / Benefited / Non-Exempt / Salaried / Hybrid after 6 months
REQUISITION: 688566859
JOB SUMMARY
As Sacramento State’s non-profit business auxiliary, University Enterprises, Inc. (UEI) creates and manages programs and services that enhance the University’s educational mission.
Business Services oversees and manages the business and financial operations of UEI. The primary functions of the department includes preparing and processing financial and business transactions, bank account reconciliation, purchase orders, monthly, quarterly, and year-end financial statements, and corporate and other tax forms. The department also maintains fixed asset and depreciation records, oversees investment activity and performs performance analyses, and coordinates and consolidates the annual budget. UEI Business Services also provides in-depth, state-of-the-business reporting for review and analysis by internal and external audiences such as the UEI board of directors, corporate committees, the Chancellor’s Office, federal and state agencies, banking institutions, auditors, vendors, and creditors.
The Accounting Assistant II performs a variety of accounting and record-keeping assignments in Accounts Payable as they relate to the Sponsored Program Administration processes.
KEY RESPONSIBILITIES
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- Reviews, audits, processes, and obtains approvals for all expenditures (e.g., travel claims, vendor invoices, check requests, credit card reconciliation daily on assigned projects) to ensure compliance and accuracy.
- Data entry and account reconciliations.
- Completes work in accordance with UEI and California State University (CSU) policies and procedures.
- Interacts with various stakeholders both verbally and written in a professional manner maintaining confidentiality of information.
- Backs up other Accounts Payable personnel in their absence.
BENEFITS: UEI offers a premier benefits package designed for long-term well-being and work-life balance:
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- After a 6-month waiting period, eligible for work from home for up to one day per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
- Participation in CalPERS Retirement Program
- Paid Vacation Time – starting at 6.66 hours accrued/month
- Paid Sick Time – 8 hours accrued/month
- Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
- Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
- Educational Assistance Program for employees and/or dependents
- Childcare subsidy
- Discounted membership to The WELL, Sacramento State’s on-campus fitness center
- View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance.
MINIMUM QUALIFICATIONS
1. Associates degree in Business Administration, Finance, Accounting, or a related field or equivalent combination of education and/or work experience.
2. Demonstrated knowledge of the methods, practices, and terminology of financial and statistical record keeping including compiling disbursement documentation, obtaining appropriate authorization, data entry, accrual accounting entries, basic accounting principles, and mathematics and statistics.
3. Demonstrated ability to perform a variety of financial and statistical record keeping of average difficulty. Ability to monitor and update accounts payable and receivable records, quickly and efficiently.
4. Demonstrated experience with word processing, spreadsheets, and computer systems software related to financial record keeping. Ability to operate a 10-key numeric keypad by touch and use a computer in the development and maintenance of financial records.
5. Self-directed with the ability to plan, organize, coordinate, and perform work independently, function in a detail-oriented capacity, and respond effectively and with flexibility to changes in priorities and deadlines.
6. Demonstrated ability to prepare, review, and analyze information; and to effectively communicate with all levels of employees and/or customers to obtain or exchange information while showing professional demeanor and exercising tact and good judgment. Ability to maintain cooperative and collaborative working relationships.
7. Demonstrated ability to evaluate fiscal record-keeping problems and work with others to resolve them.
8. Excellent interpersonal, oral, and written communication skills with the ability to clearly express ideas and recommendations orally and in writing in English.
9. Must be fingerprinted and pass a background check. Must continue to meet the established standards.
CONDITIONS OF EMPLOYMENT:
This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.
The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
FILING DEADLINE: May 17, 2026
APPLY ONLINE: To be considered, you must apply through our secure portal: https://secure10.saashr.com/ta/6158859.careers?ShowJob=688566859. Applicants who apply outside of this link will not be considered.
Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the campus administration.
University Enterprises is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of University Enterprises that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, placement, and promotions will be on a basis of qualifications of the individual for the position being filled, regardless of race, color, religion, ancestry, national origin, age (over 40 years), sex, sexual orientation, marital status, medical condition (diagnosis or history of cancer)*, citizenship, veteran status, or physical or mental disability. Any persons who feel that they have been discriminated against in connection with an application for employment should contact University Enterprises’ Director of Human Resources at (916) 278-7003. *As defined in Section 12926(F), Government Code 12990.
***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***
In compliance with the Jeanne Clery Disclosure of Campus Security Police and Campus Crime Statistics Act, California State University, Sacramento has made crime reporting statistics available on-line at www.csus.edu/police/cleryact.htm. Print copies are available in the CSUS library and by request from the CSUS Office of Public Safety and the Office of the Vice President for Student Affairs.