University Enterprises, Inc. (UEI) at Sacramento State is seeking a Compliance & Grants Analyst I for Sponsored Programs Administration (SPA). As Sacramento State’s non-profit business auxiliary, UEI creates and manages programs and services that enhance the University’s educational mission. The SPA office through its Post-Award Administration team supports the research and sponsored activity efforts of Sacramento State faculty and staff through the administration of grants and contracts funded by the federal and state government as well as private foundations and other organizations. The Post-Award team provides services such as account and financial management, expenditure processing, budget management, compliance and audit oversight, and serves as a liaison with funding agencies and various university and UEI offices.
RATE OF PAY:
- Full salary range: $4,403 – $6,605 per month
- Hiring range: $4,954 – $6,055 per month
BENEFITS: UEI offers an excellent benefits package that includes:
- Eligible for growth into an exempt position with additional responsibilities after the 6-month probationary period
- Participation in CalPERS Retirement Program
- Paid Vacation Time – starting at 6.66 hours accrued/month
- Paid Sick Time – 8 hours accrued/month
- Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
- Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
- Educational Assistance Program for employees and/or dependents
- Child care subsidy
- View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance.
FILING DEADLINE: This position is open until filled with a priority review date of October 22, 2023.
APPLY ONLINE: To be considered, all applicants must apply through the UEI website at https://secure6.saashr.com/ta/6158859.careers?ShowJob=520521569
CONDITIONS OF EMPLOYMENT: This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.
The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).
It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
1. Bachelor’s degree in business administration, finance, organizational/business communications studies, public administration, or related area or equivalent combination of education and/or work experience (such as time in Sponsored Programs Administration).
2. Financial record-keeping experience that has provided the knowledge and abilities listed OR any equivalent combination of education and experience that provides the required knowledge and abilities.
3. Strong understanding of generally accepted accounting principles, including knowledge of financial record-keeping methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, detailed oriented, validity, and adherence to standards.
4. Ability to work in a team environment.
5. Excellent interpersonal skills to optimize positive support to faculty and other project personnel while ensuring compliance.
6. Ability to effectively communicate with all levels of employees and/or customers. Excellent verbal and written communication skills.
7. Ability to be service focused, including timely and patient response in project management and action-oriented problem-solving.
8. Ability to maintain confidentiality, operate with integrity, and foster trust.
9. Thorough knowledge of word processing, spreadsheet, and email software such as the programs in the Microsoft Office Suite. Comfort with navigating and retrieving information from the Internet.
10. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.
1. Knowledge of governmental regulations pertaining to grants and contracts.
2. Broad working knowledge of Office of Management and Budget’s (OMB) Uniform Guidance (UG) and the NIH Grants Policy Statement.
3. Ability to work independently with only general supervision, and exercise good judgment.
4. Experience with project and budget management.
5. Working in higher education and/or sponsored programs environment.
With or without a reasonable accommodation: Sits for extended periods; frequently stands and walks; manual dexterity and hand-eye coordination; correctable hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, fax machines, and lift or move boxes weighing up to 50 pounds.
Work is performed in an office environment; continuous contact with staff, students, the campus community, the public, other agencies, and representatives of funding agencies. Occasional local or out-of-area travel.
DUTIES AND RESPONSIBILITIES
This position performs budget management, finance, compliance and risk analysis, expenditure approvals, audit oversight, and accounting functions for the Sponsored Programs Administration (SPA) department. After 6 months to 1 year in the position, the incumbent will have expenditure signature authority on behalf of SPA with expenditure activities totaling $2 to $10 million. Collaborates with Compliance and Grants Analyst II (Analyst II), Compliance and Grants Analyst III (Analyst III), or Manager Post Award Administration (Manager) to approve transactions, account setups, etc. Working with Analyst II the Compliance & Grants Analyst I serves as a liaison with granting agencies, various universities, and UEI offices including Principal Investigators Portfolios. Portfolios are comprised of awards that are less complex. The position reports directly to and receives general direction from the Manager, Post-Award Administration. May provide direction to Account Administration Associate I and/or II.
The specific duties and responsibilities are as follows:
1. Provides proactive and high-level support, guidance, and advice to Principal Investigators. Acts as the point of contact for the Principal Investigator (Pl) for less complex post-award issues related to their portfolios. Instructs and advises PIs on post-award administration issues and guides them through grant administration processes through the life cycle of their project, from setup to closeout.
2. Independently investigates and recommends resolution for issues experienced by PIs, acting as a liaison between Pl and UEI Payroll, Human Resources, and accounting staff.
3. Coordinates with college(s) and departmental staff, and pre-award grant coordinators to ensure that the department follows compliance policies for grants management in maintaining and submitting proper documentation to substantiate direct charges to grants.
4. Maintains current working knowledge of federal, state, non-profit, and private sources regulations. Assures the responsible administration of sponsored programs by being knowledgeable about CSUS, UEI, and SPA regulations, guidelines, and policies.
5. Monitors and manages expenses for sponsored projects and programs. Works with the Analyst II when counseling and making recommendations to PIs and project staff regarding the fiscal management of sponsored projects.
6. Uses critical thinking skills when forecasting possible future financial and administrative problems, develops solutions, and makes recommendations to the Pls. Reviews the expenditure and budget adjustment activities associated with successful grants management.
7. Prepares monthly, quarterly, annually, or as necessary, reviews of grant and contract financial status, assuring funds are expended appropriately to maximize project performance opportunities over the course of the funded project. Prepares financial reports for granting agencies. In collaboration with the Analyst II makes budget adjustments and reviews project-related expenditures.
8. Works with external granting agencies to develop accurate invoices and follow up on payments. In coordination with the UEI Business Services Division, assists with the cash drawdown from selected agencies.
9. Coordinates execution of subcontracts and other agreements for external services; assists in sub-recipient monitoring.
10. Interprets guidance from sponsors to establish and maintain sponsored program accounts and projects. Reviews and interprets contracts and grant awards; establishes and maintains accounts in financial and grant management systems.
11. Determines and ensures compliance with contract and grant requirements. Coordinates with granting agencies and affiliated organizations to maximize allowable expenses and assist with no-cost extensions as needed.
12. Conducts timely project closeouts and carryovers in coordination with PIs, departmental administrative personnel, granting agencies and the Business Services Division ensuring compliance with all Sponsor and University and UEI requirements.
13. Minimizes compliance risks for UEI and CSUS by determining and enacting best practices in post-award administration processes. Regularly reviews accounts to independently identify, judge, and address areas of potential risk.
14. Provides assistance to the SPA Director and Associate Director on special assignments.
15. Participates in meetings to improve internal business processes.
16. Performs other job-related duties as assigned.
***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***