University Enterprises, Inc. (UEI) is seeking a Compliance & Grants Analyst for Sponsored Programs Administration at Sacramento State. As Sacramento State’s non-profit business auxiliary, UEI creates and manages programs and services that enhance the University’s educational mission. The SPA office through its Post-Award Administration team supports the research and sponsored activity efforts of Sacramento State faculty and staff through the administration of grants and contracts funded by the federal and state government as well as private foundations and other organizations. The Post-Award team provides services such as account and financial management, expenditure processing, budget management, compliance and audit oversight, and serves as a liaison with funding agencies and various university and UEI offices.
Pay Rate: $4,040 – $6,059 per month
Benefits: UEI offers an excellent benefits package. View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance
- Participation in CalPERS Retirement Program
- Paid Vacation Time – Starting at 6.66 hours accrued/month
- Paid Sick Time – 8 hours accrued/month
- Paid Holidays – 13 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
- Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
- Educational Assistance Program for employees or their dependents
- Work from home for up to two days each week after the probationary period of 6 months
Application instructions: Apply online at https://secure6.saashr.com/ta/6158859.careers?ShowJob=436665253. This position is open until filled with a priority review date of September 11, 2022.
Sacramento State requires all campus employees, including auxiliary employees, to be fully vaccinated, including a booster, against COVID-19 unless they have a qualifying exemption.
The Compliance & Grants Analyst I (Analyst) is a member of a team of professionals performing sponsored program administration. The Analyst is the lead fiscal administrator and primary contact for a portfolio of grant and contract accounts from state, federal, non-profit, and private sources with expenditure activity totaling $2 to $10 million per year performing a variety of program, budget, financial, and compliance analyses, and accounting functions. The position reports directly to and receives general direction from the Manager, Post-Award Administration. Provides lead direction to administrative support staff. The position may receive periodic work direction from the Account Administration Analyst II.
Duties & Responsibilities:
- Analyzes complex documentation at receipt of a grant or contract and as needed throughout the length of the award to determine, record, and take action on items such as key deliverables, reports, compliance issues, and deadlines.
- Clarifies and interprets grant and contract guidelines, policies, and procedures; and assists with tasks such as determining employment or consultant needs, purchasing requirements, and budget analysis and planning. Develops and maintains effective working relationships internally and externally. The Analyst is a liaison and problem solver between campus and auxiliary personnel, sub-recipients and/or subcontractors, federal grant officers, and state agency administrators.
- Ensures sponsored projects and/or clients are in compliance with applicable policies, procedures, and regulations of Sacramento State, UEI, funding agencies, and the federal and state government. Follows procedures to protect against audit disallowance or loss of contract and/or grant reimbursements.
- Reviews, audits, and approves all expenditures (e.g., travel requests, hiring documents, vendor invoices) daily on assigned projects to ensure compliance and accuracy; downloads data and creates tables and spreadsheets for analyzing activity and reporting.
- Ensures proper preparation and filing of financial reports and financial statements; reviews account balances and expenditure activity; initiates and prepares journal entries to transfer expenses; and initiates invoices and clears outstanding advances.
- Monitors cash balances, budget balances, and project termination dates and communicates the status and suggests solutions to project challenges to all necessary parties.
- Provides and initiates training to project staff and/or clients in the areas of UEI electronic systems, policies, forms, and procedures.
- Assists the management team in working with federal, state, and CSU system auditors to provide information and answer questions for audit compliance reviews.
- Represents UEI at on or off-campus functions and meetings as required. Occasional local or out-of-area travel may be required.
- Provides training and work direction to administrative support staff. Follows up with support staff as needed.
- Provides management with feedback on policies and procedures based on their experience from routine use and evaluation.
- Performs other job-related duties as needed and may be assigned special projects to resolve complex issues.
- Demonstrated experience with grants or contracts such as working for a sponsored program or project, writing grant proposals or contracts, or providing the administration of contract deliverables.
- Bachelor’s degree in business administration, public administration, accounting, communication studies or other educational fields deemed related, or equivalent combination of education (such as an associate’s degree) and/or work experience.
- Self-directed with the ability to plan, organize, coordinate, and perform work independently, function in a detail-oriented capacity, and respond effectively and with flexibility to changes in priorities and deadlines.
- Demonstrated understanding of financial records development, maintenance, and reporting; knowledge of the principles of accounting, budget development, and maintenance.
- Demonstrated ability to interpret funder’s regulations, policies, and procedures in the administration of grants and contracts.
- Ability to research, analyze, interpret, organize, and present information and data including internal policies and procedures, using creativity and ingenuity to develop effective solutions to challenges and make recommendations.
- Excellent interpersonal, oral, and written communication skills in English; ability to read complex documents and to understand a wide variety of legal, financial, and administrative concepts.
- Demonstrated experience using word processing, spreadsheet, and email software such as the programs in the Microsoft Office Suite; ability to learn and operate specific software used for financial recording, tracking, and reporting of proposed and awarded grants and contracts.
- Demonstrated experience effectively communicating, verbally and in writing, and maintaining cooperative working relationships with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment; ability to manage sensitive information and situations.
- Ability to function effectively as part of a team and establish and maintain cooperative working relationships with a variety of students, faculty, community groups, and staff.
- Ability to learn and improve skills and knowledge in sponsored program field and related software programs; and train others on skills, procedures, and programs.
- Knowledge of general human resources and payroll policies and procedures.
- Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.
- Experience working in a higher education or research environment.
- Experience with Central Square/OneSolution software (formerly SunGard/Bi-Tech) or similar grants management software.
- Knowledge of California State University regulations used in or related to the administration of sponsored programs or philanthropic accounts.
- Knowledge of policies, procedures, and regulations regarding the administration and performance of grants and contracts and thorough knowledge and experience with federal regulations 2CFR200 and FAR.
To apply for this job please visit secure6.saashr.com.